Lease Accounting Journal Entries: ASC 842 and IFRS 16 Simplified with Real-Life Examples

In the world of accounting, lease accounting journal entries hold a significant place when it comes to financial reporting. As an accountant or financial analyst, you should adhere to certain reporting standards, such as IFRS 16 or ASC 842, for appropriately handling lease accounting transactions. This article will discuss valuable insights into lease accounting, which are essential for correctly understanding and reporting these transactions.

When dealing with lease accounting, knowing the different frameworks and their implementation is crucial. IFRS 16 is an International Financial Reporting Standard that has been in effect since January 1, 2019, for annual periods starting on or after this date. It replaced the earlier IAS 17 standard, streamlining the accounting process for lease transactions. Similarly, the US GAAP lease accounting standard, ASC 842, replaced ASC 840 and required most lease arrangements to be recorded on the balance sheet.

For both of these frameworks, understanding their impact on financial reporting is pivotal. As you navigate through the topic of lease accounting journal entries, you’ll gain a comprehensive understanding of the application and implications of these standards and be equipped with the knowledge needed to record lease-related transactions, resulting in accurate financial reports.

Lease Accounting Fundamentals

Defining Lease Terms and Components

Before diving into lease accounting journal entries, it is essential to understand the key terms and components involved in lease agreements. Here is a brief overview of the primary lease components:

  • Leases: A contractual agreement between a lessee (tenant) and a lessor (owner) that allows the lessee to use an asset for a specific period in exchange for periodic lease payments.
  • Lease Liability: The obligation of a lessee to make lease payments over the lease term, discounted to its present value.
  • Right-of-Use (ROU) Asset: An asset representing the lessee’s right to use the leased asset over the lease term.
  • Present Value: The current value of future cash flows, discounted at a specified interest rate.
  • Lease Term: The non-cancellable period for which a lessee has the right to use an asset.
  • Lease Payments: Fixed payments made by the lessee over the lease term to the lessor.

Lease accounting affects both the balance sheet and the income statement. In the balance sheet it involves recording the right-of-use asset and lease liability. On the income statement, it impacts the recognition of lease expenses.

Lease Classification Criteria

Lease agreements can be classified into two main categories: finance leases and operating leases. The classification criteria are based on specific characteristics of the lease agreement. To organize a lease, consider the following:

  1. Whether the lease transfers asset ownership to the lessee by the end of the lease term.
  2. If the lease grants the lessee an option to purchase the asset at a bargain price.
  3. Whether the lease term covers a significant portion (usually 75% or more) of the asset’s economic life.
  4. If the present value of the lease payments equals or exceeds substantially (usually 90% or more) the fair value of the underlying asset.

If any of the above criteria are met, the lease is considered a finance lease. It is classified as an operating lease if none of these criteria are met. Classifying a lease affects the presentation of lease-related assets and liabilities on the financial statements and the accounting of lease payments and expenses.

Lease Accounting Journal Entries

Initial Recognition and Measurement

When you first recognize a lease, you must record the Right-of-Use (ROU) asset and lease liability on your balance sheet. To do this, calculate the present value of the lease payments over the lease term using the interest rate implicit in the lease or your incremental borrowing rate. The initial journal entry will look like this:

AccountDebit (CAD)Credit (CAD)
ROU AssetXXX
Lease LiabilityXXX

Keep in mind that the initial measurement should include any non-refundable lease payments made to the lessor and any initial direct costs.

Subsequent Measurement

Once you’ve recognized the ROU asset and lease liability, you’ll need to make subsequent adjustments for lease payments and the passing of time. You must reduce the outstanding lease liability and record the payment when you make a lease payment. Your journal entries will look as follows:

AccountDebit (CAD)Credit (CAD)
Lease LiabilityXXX
CashXXX

Interest and Amortization Entries

During the lease term, you’ll also need to recognize interest expense on the lease liability and amortize the ROU asset based on the lease term. Start by calculating the interest expense, the lease liability’s carrying amount times the interest rate. Your journal entry will look like this:

AccountDebit (CAD)Credit (CAD)
Interest ExpenseXXX
Lease LiabilityXXX

Next, you should amortize the ROU asset on a straight-line basis over the lease term:

AccountDebit (CAD)Credit (CAD)
Amortization ExpenseXXX
Accumulated Amortization – ROU AssetXXX

Overall, your lease accounting journal entries include initial recognition and measurement, subsequent adjustments for lease payments, and interest/amortization entries. Track these entries carefully, as they will impact your financial reporting and ensure compliance with lease accounting standards.

Black Owl Systems offers a cloud-based solution for lease accounting to ensure compliance and reduce month-end stress.

Black Owl Systems Lease Accounting Software

Meet your month-end compliance goals

Measurement and Revaluation Over the Lease Term

Adjustments for Lease Modifications

During the lease term, there may be changes to the agreement which require a revaluation of lease accounting journal entries. Lease modifications could include changes in lease incentives, future lease payments, or alterations in the lease term. In such cases, you must update the right-of-use (ROU) asset and lease liability records to capture these changes accurately.

When a lease modification occurs, you should recalculate the lease liability based on the revised future lease payments. Use the incremental borrowing rate as the discount rate at the modification time. After adjusting the lease liability, update the ROU asset by the same amount while maintaining the amortization schedule. For example:

Lease modification: An additional $5,000 in lease incentives will increase future lease payments by $6,000 annually.

Journal entry:

Dr. Lease liability  $5,000
Cr. ROU asset $5,000

Remeasurement of Lease Liabilities

It is essential to reevaluate lease liabilities to adhere to lease accounting standards periodically. Remeasuring lease liabilities typically involves updating the present value of future lease payments using the effective interest method. Changing variables such as the discount rate, incremental borrowing rate, or revised lease term might affect the measurement of lease liabilities.

Suppose there is a change in the discount rate to reflect the market conditions or alterations in credit risk. In this case, you must remeasure lease liability using the updated discount rate. The change in the lease liability will also affect the ROU asset value. For example:

  1. Old lease liability: $100,000
  2. New discount rate: Incremental borrowing rate at remeasurement date.
  3. Remeasure the lease liability:

 Present Value of remaining lease payments * New discount rate

  1. Revised lease liability: Update the lease liability value.
  2. Journal entry:
Dr. Lease liability (Change in liability value)
Cr. ROU asset(Change in liability value)

By following these guidelines and regularly reassessing the ROU assets and lease liabilities, you can ensure that your lease accounting journal entries remain accurate and up-to-date over the lease term.

Disclosure and Reporting Requirements

This section will discuss the disclosure and reporting requirements of lease accounting journal entries. You’ll need to understand the two main categories of these requirements: Quantitative and Qualitative Disclosures and Notes to Financial Statements.

Quantitative and Qualitative Disclosures

You must provide both quantitative and qualitative disclosures in your financial statements. Quantitative disclosures help stakeholders understand the economic impact of your lease agreements. Some critical quantitative disclosures to include are:

  • Total lease assets and liabilities on the balance sheet
  • Current and non-current lease liabilities
  • Cash outflows for operating leases
  • Interest accrued on finance leases

You’ll need to describe the nature of your leasing arrangements to provide qualitative disclosures. This may involve explaining how you have determined their classification, how leases are recognized and measured, and any significant judgments made regarding leases. Ensure to convey this information, as it adds context and understanding to the financial data presented.

Notes to Financial Statements

Next, you must prepare detailed notes to support the financial statements. These notes should cover relevant information about your lease agreements and ensure that the information is transparent and easy to understand. A few notable items to include in your notes to financial statements are:

  • A summary of your leasing arrangements, including a general description of the leases and their terms
  • Details on how the lease assets and liabilities are recognized and measured
  • Any significant assumptions or estimates related to the lease accounting
  • The weighted average remaining lease term and discount rate used in determining lease liabilities

By understanding and implementing these disclosure and reporting requirements, you can comply with lease accounting standards and present a transparent view of your business’s financial position and performance. This will enable stakeholders to make informed decisions based on accurate and comprehensive information.

Frequently Asked Questions

How do you account for a capital lease on a balance sheet?

When entering a capital lease (a finance lease), you must recognize both a lease liability and a right-of-use (ROU) asset on your balance sheet. The lease liability should be initially measured at the present value of the lease payments. In contrast, the ROU asset should be calculated at the initial lease liability value, adjusted for any initial direct costs and lease incentives.

What are the journal entries for a lessor under a finance lease?

For a lessor under a finance lease, the initial journal entry is to derecognize the underlying asset and recognize a net investment in the lease. The net investment includes the present value of the lease payments and any unguaranteed residual value. Subsequent journal entries for the lessor will involve recognizing interest revenue for the interest portion of the lease payments and reducing the net investment by the principal portion.

How is a right-of-use asset recognized and measured in lease accounting?

A right-of-use (ROU) asset is recognized when a lessee enters into a lease. It represents the lessee’s right to use the leased asset during the lease term. The ROU asset is initially measured at the amount of the lease liability plus any initial direct costs incurred by the lessee and any lease payments made before the lease commencement date, less any lease incentives received.

Can you provide an example of an operating lease journal entry?

Here’s an example of an initial journal entry for an operating lease:

Dr. Right-of-Use Asset$100,000
Cr. Lease Liability$100,000

This journal entry recognizes the lease liability and ROU asset at the commencement of the lease. Subsequently, you’ll need to make journal entries to account for the lease payments and depreciation of the ROU asset:

Dr. Lease Expense$5,000
Cr. Cash$5,000
Dr. Depreciation Expense$2,000
Cr. Accumulated Depreciation – ROU Asset$2,000

What are the differences in journal entries between operating and finance leases?

The statement you’ve provided about the differences in journal entries between operating and finance leases under ASC 842 is partially correct, but it contains some inaccuracies and needs clarification:

Operating Lease Accounting:

  • Lease Expense: For an operating lease, lease expense is indeed recognized on a straight-line basis over the lease term. This single lease expense includes both the interest component and the amortization of the right-of-use (ROU) asset.
  • Journal Entries: The typical entries for an operating lease would involve debiting lease expenses and crediting the lease liability for the lease payments. The right-of-use asset is also adjusted for the difference between the lease expense and the cash payment.

Finance Lease Accounting:

  • Interest and Depreciation: In a finance lease, interest on the lease liability and depreciation of the right-of-use asset are recognized separately. The interest expense is calculated on the lease liability, and the ROU asset is depreciated, typically on a straight-line basis, unless another method better represents the pattern of the asset’s consumption.
  • Journal Entries: For a finance lease, the lessee debits interest expense for the interest portion of the lease payment and debits depreciation expense for the depreciation of the ROU asset. The lease liability is credited for the portion of the payment that reduces the liability.

Depreciation of Right-of-Use Asset:

  • Operating Lease: Under an operating lease, the right-of-use asset is generally amortized over the lease term unless the lease transfers ownership of the underlying asset to the lessee or the lessee is reasonably certain to exercise an option to purchase the underlying asset.
  • Finance Lease: For a finance lease, the ROU asset is depreciated over the useful life of the underlying asset if the lease transfers ownership of the asset to the lessee by the end of the lease term, or if the lessee is reasonably certain to exercise a purchase option. Otherwise, it is depreciated over the shorter of the useful life of the asset or the lease term.

In summary, the key difference in journal entries between operating and finance leases under ASC 842 lies in how expenses are recognized. Operating leases recognize a single lease expense, while finance leases separate the recognition of interest expense and depreciation. Additionally, the depreciation period for the ROU asset differs based on the type of lease and certain conditions related to ownership and purchase options.

How do you reflect lease modifications in accounting records according to ASC 842?

Separate Contract Consideration: Under ASC 842, a lease modification should be treated as a separate contract if both of the following conditions are met:

  • The modification grants the lessee an additional right-of-use asset that wasn’t part of the original lease agreement.
  •  The lease payments increase commensurate with the standalone price (i.e., the price for the additional right-of-use asset that would be charged in a separate transaction) adjusted to reflect the circumstances of the particular contract.

Modification Not Accounted for as a Separate Contract: If the modification does not meet these criteria for treatment as a separate contract, it should be accounted for as part of the existing contract. In such cases:

  • The lessee should remeasure the lease liability using the revised lease payments and a revised discount rate (generally, the lessee’s incremental borrowing rate as of the date of the modification).
  • The right-of-use asset should be adjusted to reflect the remeasured lease liability. This adjustment can be either an increase or decrease in the value of the right-of-use asset.

Profit or Loss Recognition: The difference, if any, between the remeasured carrying amount of the lease liability and the carrying amount of the right-of-use asset should be recognized in profit or loss at the date of the modification, unless the adjustment to the right-of-use asset is required to be made to another account (such as assets under construction).

Greg Kautz
Greg Kautz

Greg Kautz, CPA, CMA

Latest Blog Posts

News & Press Releases